Time Management: the CSnotepad 5 Point Plan.

Tuesday, November 1st, 2011

The clocks have gone back and most of us enjoyed an extra hour of free time. Sometimes we all wish for a couple of extra hours in the day. But if this is a regular occurrence for you, you may need to work on your time management.

Time management is an essential tool for keeping work levels under control, achieving goals and minimising stress levels.

In theory it’s simple – create a schedule of priorities, and work on the highest priority task first. Unfortunately in the real world it isn’t always that easy.

Here’s our quick 5 point plan to help you manage your time more effectively – without taking up very much of it:

1. Set Goals.

First things first, decide what you want to do with your time. Set goals. Once you know where you’re going you can work out the quickest way to get there. Make the effort now to set clear, achievable goals and then work backwards from them.

2. Priorities, priorities!

Once you know what your goals are, decide exactly what you need to do to achieve them. Then list all of the other daily tasks that you need to do too. List all of these in order of importance. In other words, what would be the consequences if you didn’t do something? This should make it easier to prioritise. It’s important to not just make a generic ‘To-do’ list. You’ll be overwhelmed and probably won’t do any of it.

3. Scheduling.

So you have a list. You know what’s important. Now you need to make sure that you have the time set aside to complete the things that need to be done first. Avoid procrastinating. Putting things off until later will leave you firmly back at square one, overwhelmed and short of time.

4. Be Realistic

If you know something takes two days, don’t try and finish it in one. If you need help to complete a project, ask for it. If you know you work best in the morning, don’t start your most important project at 5pm. Avoid distractions where possible. Allow for interruptions in your schedule and plan accordingly.

5. Managing Interruptions

Interruptions are a fact of life. It’s how you deal with them that makes the difference. Try the two minute rule. Allow yourself two minutes to deal with anything urgent that crops up and no more. Then return to the task in hand. If you’re really up against a deadline, switch off email notifications and check them once an hour (or less). Get someone else to act as receptionist and screen your calls.

With telephone answering services from CSnotepad you can manage your time more effectively.
Let our Virtual Receptionists help you to get the job done.

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